Wednesday, February 10, 2010

Integrated Solutions a Business Value Driver & Enabler to HR

Business Value Drivers.

In business the only industry that matters you is your own industry. HR has to understand Business processes better than any other employee in the company deep knowledge, may it be a small, mid or large global enterprise.

People & Talent - Business Enablers

With the economic uncertainty present in today's markets, it's increasingly important to have visibility into your workforce – ensuring your company never misses an opportunity. Globalization and demographic changes exert pressure on companies to find, develop, and retain the best people and talent, while also reducing HR costs.

Use of best integrated enterprise applications for the people professionals called "The HR", help minimize costs, improve insight, improve operational efficiency, effectiveness and stream line some their cumbersome processes increasing your flexibility. And greatest of all a customizable solution enables you to carry out industry specific processes.

Hiring new employees is a multistage process that often involves several software applications and corporate departments. Applications must be reviewed and evaluated, candidates selected and interviewed, and new staff entered into the employer’s human resource and payroll administration software. Manual interfaces – in particular, transition points from paper documents to electronic systems – are notoriously slow and prone to error, compromising the integrity of data. Deploying an integrated software environment that encompasses all affected processes and data is therefore a high priority for enterprises with complex hiring requirements would be a valued scenario to drive business improvement.

The Solution

One such value scenario is to have a e-HR module which interactive forms links the recruitment function with the employee relations function. When candidate submits the application, the solution automatically parses the data internally reducing data entry time by 75%. When a job applicant has been accepted, the personal information is transferred from recruiting module to the human resources/controlling department, via a user-friendly, interactive electronic form that is automatically preloaded with the applicant’s information. Position-specific data may be added manually to generate the employment number. An automated work-flow generates a new employee master record in Records Management as well as a payroll record. Additional steps, such as health insurance registration etc., follow. With the exception of very few manual entries, the entire process should be automated. This basically helps in reducing the paper flow to almost zero. Data quality improves dramatically. The availability of accurate, reliable applicant data and automated processes will definitely lower our cost of hiring. The hiring managers can view the status of candidates as and when they need. When a candidate accepts a position, the date of joining is fed into the system. Thus e-HR module should be an end-to-end, enterprise-wide process for talent management and one that speeds the time-to-fill process for open positions, reduces recruitment costs and drive business improvement and has better resource management abilities.

The Experience

As a Senior HR professional, I have been associated with one such solution for more than 8 years and having worked closely in designing and customizing HR needs with our internal projects team I have achieved better results through "SAP - HR". In early 2000 when the SAP fire was fast catching up in Hyderabad, India, I was one of the fortunate HR professional to have already been a super user trained with hands on in house experience. I was approached by several local SAP training Institutions to teach their students SAP HR modules during week ends. Added to this, I have been an active Interviewer in hiring HR functional professional consultants in SAP area in the organizations I have worked. Today, I have been invited by a leading global publisher to author a book on "Interview Questions - SAP HR".